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Your Complete Guide to Address Standardization

Your Complete Guide to Address Standardization

Without address standardization, address records become unreliable, becoming a hassle to use. Most of the time, in the case of a USPS standard address format, this happens because of human error; people make spelling mistakes and formatting mistakes when they input address data. Unfortunately, this puts you on the line to clean up your list and standardize the records. Otherwise, it will harm your data. 

Fortunately, there are many tools and methods you can use for address standardization.

What is Address Standardization?  

Address standardization is the process of recording addresses in the correct format and converting information into a country’s official requirements. Address standardization improves shipping and delivery processes. It also helps streamline records into a singular format. You can use different ways to standardize an address. When an address has been standardized, all the relevant details such as the street number, city, state, and postal code are in the correct formats. 

Why Is Clean Data Important?

Poor data quality might seem like a harmless oversight, but it affects businesses and postal carriers worldwide in the form of a multi-billion dollar problem. Address standardization serves to prevent these problems.

Clean data is vital to help companies maintain their data health in the short and long term. Clean data is essential because it ensures parcel delivery. Once data has been standardized, validation software can be used to determine the accuracy of the address. Address validation and address verification ensure a speedy delivery process.

Address standardization is beneficial for companies when they want to update their databases. Over time, databases deteriorate and have to be updated. Factor in that people are constantly changing their addresses (and inputting them differently each time), and you will realize that maintaining uniform data across a database is paramount. Address standardization is a vital part of that process.

How Address Standardization Works at BatchData

BatchData address standardization has many competitive edges over its competition because of its lightning-fast processing speed, USPS metadata utilization, RESTful APIs, precise geolocation, and US address verification. 

BatchData captures the address from either manual input or autocomplete. Then the address is standardized by correcting typos and inconsistencies and standardizing the address as per USPS and local county formats. The address is then parsed into individual components. It is verified through the United States Postal Service and other government databases. Lastly, the output comes in the form of a complete, clean, and deliverable address that’s ready for order fulfillment, data analytics, or mail delivery.

What is USPS Address Standardization?

According to USPS, a standardized address is fully spelled out, abbreviated using the Postal Service standard address abbreviations, or as shown in the current Postal Service ZIP+4 suffix file. The standardized address is then validated. Once the address has been standardized and complete, the individual address components will be formatted with USPS-approved spelling and abbreviations. 

The USPS does not require the text to be uppercased in an address.

Common Causes of Bad Address Data

Some common causes include:

  • Incomplete information — the address might miss the street name, block number, or zip code
  • Invalid information — the address might be fake 
  • Incorrect information — the address might have typos, formatting of abbreviations, and misspellings
  • Inaccurate information — the address might have the wrong house or street number

What Are Examples of Standardized Addresses?

A user may type in their address like:

post office box 100

Abbeville, Alabama

The standardized version of the address would be: 

PO BOX 100

Abbeville AL 36310-0100

Another example would be when someone types out: 

600 ivory

rio rancho nm, 87124

The standardized version would be: 

600 Ivory Rd SE

Rio Rancho NM 87124-3042

The most common way to standardize an address is through address standardization software. BatchData standardizes the data according to the USPS formatting and is usually CASS certified. 

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Austin Proctor

Austin Proctor

Technical Writing Manager @ BatchData

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